How to release office space

The better your business is doing, the more time you and your team will spend at your desk. Consequently, your working environment can positively or negatively impact productivity and quality of work. Because of extremely high rental costs in Hong Kong, office space is limited and finding ways to declutter the office becomes essential. Here are 4 ways to make the most of your existing working environment in regards to company document and file management.

How to release office space?

Assess your office space in-depth 

Any efforts to better utilize the space that you have has to begin with a clear understanding of the actual amount of space there is. Begin by doing an office declutter and a thorough cleaning and do it zone by zone in order to maintain your business as usual. Clearing desks as well as re-organizing company document storage closets and file cabinets will give you a more realistic idea of the room size and items that you have to store

Adaptable Furniture

While you might not be able to physically increase the square feet of your office, you can certainly readjust the interior design and seek some furniture solutions that should effectively create more space.  Maximize vertical space by installing shelves that attach to the studs in your walls or office wall organizers which will be perfect for documents and file storage management. 

Flexible floor plan, style & decor

More and more businesses have been doing away with separate offices and cubicles in favor of the open office trend. Replacing big desks with space-saving, rearranged hot desk settings or desks and chairs on wheels is ideal for a relatively small office. The extra space will be perfect for the company’s document storage and the use of all available rooms may make an expensive office expansion unnecessary. Getting rid of large stand-alone artistic pieces and “statement decors” will free up more space for file management while extendable and movable desks and chairs are not only space-efficient but also help create a minimalistic and modern vibe. Encouraging employees to make use of every part of the office and not being anchored to their set desks will foster collaboration and creativity.

Rent an external storage space 

Exploring business storage options for file management instead of upgrading your commercial office space will be much more cost-effective. From commercial documents and inventory to records and equipment, storing those that are non-essential to day-to-day operations can be simply retrieved whenever you need them. 

A professional storage service provider will also ensure that the safety of your company’s document storage will be far more secure than keeping them in your office. The top storage companies execute industry-leading security measures to protect sensitive documents from any potential loss or damage, including theft, fire, humidity and other weather-related damage.

Why RedBox’s fireproof unit is your best choice for document storage and management?

Accessible locations

RedBox Storage has 5 easily accessible branches spread across Hong Kong’s prime commercial districts and all are within a 5-15 minute walk from MTR stations.

Extra Fire Protection

RedBox’s fireproof units all come with individual temperature detectors to spot potential fire. Each vault is equipped with a separate fire panel that sends alarm signals directly to the Hong Kong Fire Services Communication Centre helping to ensure your documents and business equipment are in safe hands.

Certified 

Not only is RedBox compliant with the latest regulatory body requirements, they are the first operator in Hong Kong to be accredited under the new S.A.F.E self-storage standards launched by the Self Storage Association of Asia and vetted by Knight Frank.  

Temperature Controlled

To protect your company’s documents and files in the hot and humid weather of Hong Kong, all RedBox Storage’s Red Vaults are temperature monitored

Security

All RedBox storage facilities are secured 24/7 with CCTV and door access control with monitor access down to unit level, helping to ensure that  your documents remain confidential and your business interests are protected.  

Unlimited Access 

Your documents are accessible 7 days a week and there is no need to book in advance or pay to visit any of our storage facilities. 

Racks & Packaging Materials

We offer a wide range of racks, shelves, archive boxes and other packaging materials to help you with the management of files and business records. 

About RedBox Mini Storage

RedBox Mini Storage, Hong Kong's Premier Storage Provider

RedBox’s storage solutions: Self Storage | Self-managed storage units to suit every need; Door-To-Door Storage | We pick up, store and deliver your items when suits you; Business Storage | We offer tailored and flexible solutions to maximize your business performance; Packaging & Merchandise | Everything you need to protect your belongings.

RedBox Mini Storage make de-cluttering your residence simple and stress-free. For however long you need space for, we’re here to help. Whether it’s extra furniture, ski equipment, seasonal clothes or an extensive collection of rare antiquarian books, RedBox Mini Storage have a personal storage idea that will feel custom-made for you. Just tell us about your clutter and we’ll advise you the rest of the way. Your valuables are always in our care.

For more information on RedBox, visit www.redboxstorage.com.hk.